Ever find yourself staring at a file and wondering, “Where should this live?” You’re not alone. With Microsoft 365 offering multiple places to store and share content, it’s easy to get overwhelmed. But choosing the right tool can make collaboration smoother, reduce confusion, and keep your team aligned. As part of today’s Tech Tip Tuesday, let’s look at the differences between 3 of the most common tools for this job.
🧑💻 OneDrive
- Use for: Personal working files, drafts, or one-off shares.
- Best when: You’re the only editor or sharing ad-hoc with one person.
- Watch out: If you leave the org, your OneDrive disappears—so don’t store team-critical docs here.
🏢 SharePoint
- Use for: Team or department files, long-term collaboration, version control.
- Best when: Multiple people need access, editing, or workflow automation.
- Bonus: Great for organizing libraries and managing permissions.
💬 Teams
- Use for: Real-time collaboration, chat-based file sharing, quick feedback loops.
- Best when: You’re working in channels or need to co-edit during meetings.
- Tip: Files shared in Teams are stored in SharePoint—so you get the best of both worlds.
Bottom line: If it’s just you, use OneDrive. If it’s fast-paced and collaborative, use Teams. If it’s best stored in a repository, team or all-company facing, use SharePoint.
Try remembering my favorite bakery analogy: OneDrive is your personal workspace, Teams is the kitchen when things get done, and SharePoint is your display case to show the work. Happy baking!